Collection Letter Template UK

The Collection Letter Template UK is offered in multiple formats, including PDF, Word, and Google Docs, featuring customizable and printable samples to suit your needs.

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Sample

Collection Letter Template UK

Editable – Printable

PDF – 1 PDF – 2

Collection Letter Template UK

1. Creditor Information


2. Debtor Information


3. Letter Date

4. Reference Number

5. Amount Due

6. Payment Terms

7. Details of Debt

8. Reminder and Consequences

9. Contact Information

10. Declaration

11. Call to Action

12. Signatures


PDF

WORD

Examples

Collection Letter Template UK (1)
From:
[Your Company Name]
[Your Address]
[City, Postcode]
[Your Phone Number]
[Your Email]
To:
[Debtor’s Name]
[Debtor’s Address]
[City, Postcode]
Date:
[Date]
Subject:
Outstanding Payment – Invoice #[Invoice Number]
Dear [Debtor’s Name],
This letter is to remind you that your payment for Invoice #[Invoice Number], dated [Invoice Date], with an outstanding balance of [Outstanding Amount], was due on [Due Date].
Clause 1: Payment Request
We kindly request that you process this payment by [New Due Date], to avoid any late fees and further action. Please see the invoice attached for your reference.
Clause 2: Payment Methods
Payments can be made via bank transfer to the following account:
[Bank Name]
[Account Number]
[Sort Code]
Clause 3: Consequences of Non-Payment
Please be aware that if your payment is not received by the specified date, we may have to escalate this matter, which could incur additional costs for you.
Clause 4: Contact Information
If you have already made the payment, please ignore this notice. If you are experiencing financial difficulties or have any questions regarding this payment, please contact us immediately at [Your Phone Number] or [Your Email].
Thank you for your attention to this matter.
Sincerely,
[Your Name]
[Your Position]
[Your Company Name]
Collection Letter Template UK (2)
From:
[Your Company Name]
[Your Address]
[City, Postcode]
[Your Phone Number]
[Your Email]
To:
[Debtor’s Name]
[Debtor’s Address]
[City, Postcode]
Date:
[Date]
Subject:
Final Payment Request – Invoice #[Invoice Number]
Dear [Debtor’s Name],
As of today, our records indicate that the payment for Invoice #[Invoice Number], which was due on [Due Date], remains outstanding by [Outstanding Amount].
Clause 1: Urgent Payment Request
Given the elapsed time, we request immediate payment of the full outstanding amount by [Final Due Date] to avoid escalation.
Clause 2: Payment Options
We accept payment through bank transactions, checks, or credit card. Please refer to the attached invoice for payment methods and details.
Clause 3: Next Steps and Action
Failure to respond to this letter may result in further actions, including but not limited to, transferring the debt to a collection agency or legal proceedings.
Clause 4: Financial Concerns
If you are encountering financial struggles, please contact us as soon as possible to discuss alternative arrangements to settlement.
We appreciate your prompt response to this important matter.
Sincerely,
[Your Name]
[Your Position]
[Your Company Name]

Printable

PDF – 1 PDF – 2

Collection Letter Template UK